Online Graduation Application Instructions

All degree-seeking students in all programs except Law (JD, LLM) and Medicine (MD) should apply for graduation via the online graduation application in GWeb. The Law School and MD students will continue to use the paper Application for Graduation. Students who miss the published deadline must use the late paper application and will be assessed a $35 late application fee. The following application deadlines apply:

Graduation Term Application Deadline
Spring February 1
Summer (participating in Spring) March 15
Summer July 1
Fall October 1

 

Using the Online Graduation Application

  • Log in to GWeb using your GWID and PIN.
  • Click on the Student Records & Registration Menu tab, and select the "Student Records Information" link.
  • Click on the "Apply to Graduate" link to begin your graduation application.

 

  1. Curriculum Term Selection

From the drop-down list, select the term in which you expect to graduate. You must be registered in the term of your graduation. If the term you expect to graduate is not listed, it means you are not registered for that term and are not eligible to graduate from that term. Either register for classes in that term or contact the Office of the Registrar – Graduation Services at (202) 242-6843 or via e-mail at diploma@gwu.edu. Please include your GWID and full name in the e-mail.

Select the term, then click Submit.

 

  1. Curriculum Selection

Next, indicate the curriculum for this application. If you are enrolled in two degree programs, you must complete two applications—one for each degree program. If you are pursuing one degree with multiple majors, you only need to apply once for the degree program. If the curriculum you are attempting to apply for is not displayed, STOP. Do not continue the application process. You must see your College or School to rectify this situation.

Click the radio button next to the appropriate curriculum information, then click Continue.

 

  1. Graduation Term Selection

Next, select the Graduation Date from the drop-down list. This is the term from which you will graduate. If the term you expect to graduate is not listed in the drop-down menu, it either means that the online application is not yet available for that term or you have missed the application deadline. If you have missed the deadline to apply, you will be charged a $35.00 late application fee, and your application must be submitted on paper. Application deadlines can be found on the Registrar’s website at http://registrar.gwu.edu/application-deadlines. Do not apply to graduate from a term prior to the term you expect to complete your degree requirements.

Select the Graduation Date from the drop-down, then click Continue.

 

  1. Diploma Name Verification

The name displayed on this screen is the exact way your name will be printed on your diploma. If there are ANY CHANGES NEEDED to the way your name is displayed you MUST follow the directions on this page to make those changes PRIOR TO THE DEGREE BEING AWARDED. Once your degree has been awarded, the name cannot be changed.

The biographical information change form can be found at http://registrar.gwu.edu/forms under the Personal Information Update section. If you have ever been employed by GW, you must complete the biographical change with GW Human Resources at 2121 Eye Street, NW Suite 101, Washington, DC 20052.

Verify your Current Diploma Name, then click Continue.

 

  1. Diploma Mailing Address Selection

Select the address to which your diploma should be mailed. You can select one of your existing addresses, or select “New” to add a new address.

Please note:  If your diploma is mailed to the address of record and the diploma is either returned or lost, there will be an additional fee(s) of $25.00 to re-send and $50.00 to replace your diploma.

Select an address from the drop-down, then click Continue.

 

  1. Diploma Mailing Address Edit

On this screen, you have the opportunity to edit the address you have selected, or enter a new address if you selected “New” on the previous screen.

Please note:  diplomas are mailed via first class US Postal Service 6-8 weeks after degree clearance. Diplomas are not forwarded.  If you would like to return your diploma to GW, please contact Graduation Services at (202) 242-6843 or diploma@gwu.edu for further information regarding this option.

Make any necessary edits to the diploma mailing address, then click Continue.

 

  1. Graduation Application Summary and Verification

After verifying your diploma mailing address, you will see a summary of the information you have entered so far. You must click the check box to indicate that you have verified your diploma mailing address and that you understand that your name will be printed on your diploma exactly as it appears in this application unless you take corrective action prior to the degree being awarded. Diplomas are mailed approximately 6-8 weeks following degree clearance.

Place a check mark in the box to indicate you have read and understand the information, then click Continue.

 

  1. Commencement Ceremony and School Celebration Ceremony Attendance

Answer the questions relating to your attendance at the University Commencement Ceremony (Sunday of Commencement Weekend on the National Mall) and the School Celebration Ceremony. Enter the e-mail address you will use following graduation.

Students who have applied for Summer graduation are asked additional questions about whether they will attend the Commencement Ceremony prior to their graduation or the Spring following their graduation.

Click the radio buttons next to the appropriate answers, type your e-mail address, then click Continue.

 

Congratulations! Your graduation application is complete. You may use the View Graduation Applications link to review the information you submitted.