Withdrawals & Refunds

Fall & Spring Semesters

On-campus courses dropped prior to the start of the semester (before the first day of classes) will have 100% of the tuition charges cancelled. Courses dropped beginning the first day of classes are subject to the university refund schedule, which governs the prorated cancellation of semester tuition charges in cases of program adjustment or withdrawal:

Before the end of the first week of classes (by 10pm Sunday)
(extended to 10pm on Mon, Sep 1, Labor Day, for Fall 2014)
90%
Before the end of the second week of classes (by 10pm Sunday) 60%
Before the end of the third week of classes (by 5pm Friday) 40%
Before the end of the fourth week of classes (by 5pm Friday) 25%
After the fourth week of classes None

Beginning the first week of classes, students who wish to add a course(s) and drop a course(s) as an even exchange may do so without financial loss if these transaction requests are made during the same class week (by the drop date for a refund) for an equal number of credit hours. Please be advised that individual program adjustments may incur tuition charges and/or fees if they are not even exchanges, or involve courses other than those at the Foggy Bottom or Mount Vernon campuses.

Students whose accounts reflect overpayments may request a refund beginning the first day of classes.

Regulations governing student withdrawals as they relate to residence halls and food service charges are contained in lease agreements and/or contracts and are not governed by the above tuition cancellation schedule.

Students may drop courses through the end of the fourth week of classes without academic penalty using an RTF-EZ form. After the fourth week of classes, it is considered a withdrawal and a grade of 'W' will appear on the transcript. Students may withdraw using an RTF-EZ form through the end of the eighth week of classes. Withdrawals after the eighth week of classes require a petition to the student's Dean's Office.

Withdrawals After the 8th Week (Undergraduates)

Undergraduates seeking to petition to withdraw from any or all of their classes after the 8th week of the semester must review the following guidelines prior to submitting an exception request. Graduate students should contact their individual Advising or Program Offices for guidance.

Summer Sessions

On-campus courses dropped prior to the start of the session (before the first day of classes) will have 100% of the tuition charges cancelled. Courses dropped during the first seven (7) calendar days of the session will have 85% of the tuition charges cancelled. No tuition adjustments will be made for courses dropped thereafter.

During the first week of classes, students who wish to add a course(s) and drop a course(s) as an even exchange may do so without financial loss if these transaction requests are for an equal number of credit hours. Please be advised that individual program adjustments may incur tuition charges and/or fees if they are not even exchanges, or involve courses other than those at the Foggy Bottom or Mount Vernon campuses.

Note: University withdrawal and refund policies do not apply to Summer Abroad courses. Please check with the Office of Summer Sessions for specific policies associated with these programs.

Complete Withdrawal

A degree-seeking student who wishes to withdraw from ALL courses during a given semester or summer session must submit a Complete Withdrawal form. The deadline for complete withdrawal from ALL courses is the end of the eighth week of classes during the fall and spring semesters, and the end of the fourth week of classes for summer sessions. After the deadline, program changes are not possible unless the student presents a petition to their Advising Office and receives permission.

Off-Campus Students

Off-campus students should visit GW Off-Campus Programs for specific information pertaining to their programs.