Online Graduation Application Instructions

Degree-seeking students in all programs except Law should apply for graduation via the online graduation application in GWeb. The Law School students will continue to use the paper Application for Graduation. Students who miss the published deadline must use the Late (Paper) Graduation Application and will be assessed a $35 processing fee.

The following application deadlines apply:

Graduation Term Application Deadline
Spring February 1
Summer (participating in Spring) March 15
Summer July 1
Fall October 1

 

Using the Online Graduation Application

  • Log in to GWeb using your GWID and PIN.
  • Click on the Student Records & Registration Menu tab, and select the "Student Records Information" link.
  • Click on the "Apply to Graduate" link to begin your graduation application.

 

  1. Curriculum Term Selection

Select the term in which you expect to complete all academic requirements from the drop-down menu, then click submit.
You must be registered in the term of completion. 

If the term you expect to graduate is not listed, it means you are not registered for that term and are not eligible to graduate from that term. Either register for classes in that term or contact the Office of the Registrar – Graduation Services as soon as possible at (202) 242-6843 or via e-mail at [email protected] to troubleshoot the issue. Please include your GWID, name, and semester of completion in the e-mail.

 

  1. Curriculum Selection

Click the radio button next to the curriculum for this application, then click continue.
If you are enrolled in two degree programs, you must complete two applications—one for each degree program. If you are pursuing one degree with multiple majors, you only need to apply once for the degree program. 

If the curriculum you are attempting to apply for is not displayed, STOP.
Do not continue the application process. You must see your College or School to rectify this situation.

 

  1. Graduation Term Selection

Select the Graduation Date from the drop-down list, then click continue.
This is the term from which you will complete all academic requirements. If the term you expect to graduate is not listed in the drop-down menu, it either means that the online application is not yet available for that term or you have missed the application deadline. If you have missed the deadline to apply, your application must be submitted on paper and you will be charged a $35.00 late application fee. Application deadlines can be found on the Registrar’s website at http://registrar.gwu.edu/application-deadlines.

Fall graduates may be eligible to participate in the following May commencement, and summer graduates can elect to participate in the May commencement before or after their term of completion. You will have the opportunity to indicate which commencement you would like to participate in as you're completing the application.

Do not apply to graduate for a term other than the term you expect to complete your degree requirements.

 

  1. Diploma Name Verification

Review the name displayed on this screen! It is the exact way your name will be printed on your diploma.
If there are ANY CHANGES NEEDED to the way your name is displayed (including punctuation, addition or removal of middle name or initial, or spelling out a full legal name, etc.) you must follow the directions on this page to make those changes PRIOR TO THE DEGREE/CERTIFICATE BEING AWARDED.

Once your degree/certificate has been awarded, the name can be changed, but a fee will be required for replacements. 
Law and Medical graduates, please note: Earlier name change deadlines are required to prepare for school live ceremonies. 

The Name/SSN/DOB Update form can be found at http://registrar.gwu.edu/forms under the Personal Information Update section.

 

  1. Diploma Mailing Address Selection

Select the address from the drop-down menu to which your diploma should be mailed, then click continue.
You can select one of your existing addresses, or select “New” to add a new diploma (DP) address.

Please note: If your diploma is mailed to the address of record and the diploma is returned there will be fee of $25.00 for re-mailing, or $50.00 to replace a lost diploma.

 

  1. Diploma Mailing Address Edit

Edit the address you have selected, or enter a new address, then click Continue.
Diplomas are mailed via first class US Postal Service 6-8 weeks after degree clearance. Diplomas are not forwarded.

If you would like to have your diploma returned to GW for pick-up, please contact the Office of the Registrar at registrar@gwu.edu. Please include your GWID, name, and term of graduation.

 

  1. Graduation Application Summary and Verification

Review the application summary page and place a check mark in the box to indicate you have read and understand the information, then click Continue.
After verifying your diploma mailing address, you will see a summary of the information you have entered so far. You must click the check box to indicate that you have verified your diploma mailing address and that you understand that your name will be printed on your diploma exactly as it appears in this application unless you take corrective action prior to the degree being awarded. 

 

  1. Commencement Ceremony and School Celebration Ceremony Attendance

Answer the questions relating to your attendance at the University Commencement Ceremony (Sunday of Commencement Weekend on the National Mall) and the School Celebration Ceremony. Enter the e-mail address you will use following graduation. Click Continue.
Students who have applied for Summer graduation are asked additional questions about whether they will attend the Commencement Ceremony prior to their graduation or the Spring following their graduation.

 

Congratulations! Your graduation application is complete. You may use the View Graduation Applications link to review the information you submitted.